Basic Terms of Service for “researchmap”

These Basic Terms of Service for “researchmap” (these “Basic Terms of Service”) provide for matters that Users (defined below) should comply with when using “researchmap” (the “Services”), a web-based service operated by the Japan Science and Technology Agency (“JST”).

Article 1 Services

1. The Services are operated with the aim of collecting and publicly disclosing information on the researchers, doctoral students, research supporters, and other such personnel (“Researchers”) and offering a place for the Researchers to provide information or communicate with each other.

2. All users who use the Services (simply, “Users”) are to view information provided by the Services (including, but not limited to, information on the Researchers and contents posted by the Researchers) in accordance with these Basic Terms of Service.

3. Each User who satisfies the requirements prescribed in the Terms of Service for Registered Users of researchmap separately prescribed by JST may, by registering as a member of the Services (a User who conducts membership registration, a “Registered User”), use services that are exclusively for members (“Registered User Services”) in addition to the services prescribed in the preceding paragraph.

4. A User may use the researchmap Web API service in addition to the services prescribed in paragraph 2 by making a separate application and obtaining the approval of JST in accordance with the Terms of Service for the researchmap Web API separately prescribed by JST.

Article 2 Application

1. These Basic Terms of Service apply to all acts regarding the use of the Services by Users and to all relationships between Users and JST. Each User is deemed to have consented to these Basic Terms of Service upon using the Services.

2. If a Registered User uses the Registered User Services, the Terms of Service for Registered Users of researchmap separately prescribed by JST will apply together with these Basic Terms of Service. In such a case, the requirements, procedures, and the like of membership registration for the Registered User Services will be as prescribed in the Terms of Service for Registered Users of researchmap.

3. The Privacy Policy for researchmap separately prescribed by JST applies to the handling of personal information and the like of Users.

4. If a User uses the researchmap Web API service, the Terms of Service for the researchmap Web API separately prescribed by JST will apply together with these Basic Terms of Service.

5. If the Services provide a link to a separate service, these Basic Terms of Service will not apply to any acts of use on the service linked to. In such a case, Users may use the separate service in accordance with the conditions of use and other terms and conditions pertaining to that separate service.

Article 3 Intellectual property rights

1. The names, trademarks, trade names, logos, and domain names of the Services, copyrighted works and the like provided by the Services, and all intellectual property rights and any other rights pertaining thereto belong to JST or third parties holding such rights. Except where permitted by law, no User may use any such intellectual property without the permission of the rights holder of that intellectual property.

2. A User’s use of the Services does not assign or transfer any of the above rights to the User.

Article 4 Prohibited acts

JST prohibits each of the following acts by any User in relation to the Services:

(1) any act in violation of these Basic Terms of Service or terms or policies pertaining to the operation of the Services;

(2) violation or suspected violation of laws, regulations, public order, or morals;

(3) infringement or suspected infringement of intellectual property rights, privacy rights, and other rights of others (including JST; the same applies hereinafter);

(4) slandering others, causing any harm to another’s honor or credibility, or any actions that threaten to do so;

(5) threatening others, interfering with the business of others, causing a nuisance, harm, or the like to others, or any actions that threaten to do so;

(6) use of the Services for a purpose that deviates from the objectives of the Services prescribed in these Basic Terms of Service;

(7) profit-making activities, such as promotion or advertising of products, services, or the like, solicitation for political activities and religious activities, or any other similar acts using information on the Researchers or the like obtained through the Services;

(8) reverse engineering, disassembling, decompiling, or extracting or attempts to extract source code in relation to any systems or programs pertaining to the Services;

(9) unauthorized access, attempts at unauthorized access, or any other acts or attempts at acts that place significant burden on the Services, or sending or attempts to send any files that are infected by computer viruses or the like;

(10) downloading or attempts to download a large amount of information posted on the operational site for the Services using mechanical or similar means;

(11) any act deemed to be an attack on the server, system, or the security of the operational site for the Services, such as use of computer viruses or harmful programs (including any act that induces such acts);

(12) any acts that may cause a disruption to the Services or other business operations of JST; or

(13) any other act that JST reasonably considers inappropriate.

Article 5 Access restrictions, etc.

If JST finds that a User has committed an act provided for in any item of the preceding Article, JST may suspend or restrict that User’s use of the Services and take any other measures that JST considers to be appropriate.

Article 6 No warranty

1. JST makes no warranty regarding the truth, accuracy, fitness, usefulness, recency, or the like of any information provided by the Services.

2. JST makes no warranty regarding the continuity, stability, or safety of the Services, including in relation to non-occurrence of failure, error, or malfunction in any system related to the Services.

Article 7 Exemption from liability

1. Each User is to use the Services at the User’s own responsibility and judgment.

2. Even if JST liable to compensate for damage incurred by a User arising out of or in relation to use of the Services, unless there is intent or gross negligence on the part of JST, the scope of the damage compensated by JST will be limited to direct and ordinary damage actually incurred by the User.

3. If any dispute or the like arises between a User and a third party in relation to use of the Services, the User is to settle that dispute or the like at the User’s own cost and responsibility, and JST will not be involved in any way in that dispute or the like.

4. Each User is, at the User’s own cost and responsibility, to prepare the User’s environment for use of the Services, including the communication environment, and JST will not be involved in any way, or bear any responsibility, for that environment.

Article 8 Compensation for damage

If a User causes JST any damage regarding the use of the Services, JST may make against that User a compensation claim for damage.

Article 9 Suspension or interruption of the Services

If JST conducts maintenance or repairs on the Services or otherwise finds it necessary to do so, JST may suspend or interrupt the operations of all or part of the Services by giving prior notice to Users. However, in emergencies, JST may suspend or interrupt such operations without giving prior notice.

Article 10 Changes to or termination of the Services

1. JST may, in principle, change the contents of the Services by giving prior notice to Users. If any amendment to these Basic Terms of Service is necessary due to the change of contents of the Services, these Basic Terms of Service are to be amended in accordance with the procedures prescribed in Article 13.

2. Except in unavoidable circumstances that require urgency, JST might terminate the Services by giving prior notice in a manner that JST finds appropriate.

Article 11 Covenants

1. Each User covenants that it, he, or she, at present, does not, and will not in the future as well, fall under an organized crime group, an organized crime group member, an associate member of an organized crime group, a company related to an organized crime group, a corporate racketeer (sokaiya), a group engaging in criminal activities under the pretext of conducting social campaigns (shakaiundo tou hyoubou goro), a crime group specializing in intellectual crimes (tokushu chino boryoku shudan), an organization that might, as a group or habitually, assist in the conduct of illegal activities, a constituent member of such an organization, or a person considered to be similar thereto (an “Anti-Social Force”).

2. Each User covenants that it, he, or she, at present, does not, and will not in the future as well, have any of the following relationships with an Anti-Social Force:

(1) a relationship whereby it is recognized that the management of the User is controlled by an Anti-Social Force;

(2) a relationship whereby it is recognized that an Anti-Social Force is substantially involved in the User’s management;

(3) a relationship whereby it is recognized that the User is unlawfully using an Anti-Social Force, including for the purpose of acquiring unlawful gains for itself or a third party or for causing damage to a third party;

(4) a relationship whereby it is recognized that the User is involved with an Anti-Social Force, including by providing funds or other items or providing services thereto; or

(5) a relationship whereby the User’s officers or other persons who are substantially involved in the User’s management have a relationship with an Anti-Social Force that is socially reprehensible.

Article 12 Language

Translations of these Basic Terms of Service in languages other than Japanese might be prepared for the convenience of the Users. If any discrepancy arises between these Basic Terms of Service and the translation thereof, the Basic Terms of Service in Japanese will prevail.

Article 13 Amendment of these Basic Terms of Service

1. When JST reasonably considers it necessary to do so, JST may amend these Basic Terms of Service by stipulating an effective day for that amendment.

2. In the case referred to in the preceding paragraph, JST will notify the Users in relation to the amended Basic Terms of Service by announcing it on the Services or by other means JST finds reasonable.

3. If a User does not consent to an amendment to these Basic Terms of Service, the User may terminate the User’s use of the Services. However, if the User uses the Services after the effective day of that amendment, it will be deemed that the User has consented to the amended Basic Terms of Service.

Article 14 Governing Law and Jurisdiction

These Basic Terms of Service are governed by, and to be construed in accordance with, the laws of Japan. Any disputes regarding use of the Services will be subject to the exclusive jurisdiction of Tokyo District Court as the court of first instance.

Supplementary provisions : Basic Terms of Service for “researchmap” come into effect as of July 28, 2025

Terms of Service for Registered Users of researchmap

These Terms of Service for Registered Users of researchmap (these “Terms of Service”) are terms regarding the use of services related to Registration (defined below), Management (defined below), and the like of Researcher Information (defined below; those services, the “Services”) provided in “researchmap,” a web-based service that is operated by the Japan Science and Technology Agency (“JST”) aimed at collection and public disclosure of Researcher Information and offering a place for Researchers (defined below) to provide information or communicate with each other.
As prescribed in Article 2, paragraph 2 of the Basic Terms of Service for researchmap, the Services may be used only by each person who satisfies the requirements prescribed in Article 4 (Researchers) of these Terms of Service and who performs the prescribed user registration procedures, and then only in accordance with these Terms of Service and to the extent prescribed in these Terms of Service.

Article 1 Definitions

Definitions of the terms used in these Terms of Service are as provided in the following respective items:

(1) “Researchers” has the meaning defined for it in Article 4, paragraph 1.

(2) “Affiliated Organization” means an organization with which a Researcher is affiliated.

(3) “Registered User” has the meaning defined for it in Article 3, paragraph 2.

(4) “Registered Researchers” has the meaning defined for it in Article 3, paragraph 2.

(5) “Registered Affiliated Organization” has the meaning defined for it in Article 3, paragraph 2.

(6) “Account Information” means information regarding the account of a Registered User, including login ID, password, email address, and information on system use, such as login date and time.

(7) “Basic Information” means the following from among information regarding a Registered Researcher: name, Affiliated Organization; department; profile; email address for public disclosure; and other information stated in the column “Basic Information” in “My portal” in researchmap.

(8) “Research Results Information” means information on research achievements from among the information regarding a Registered Researcher.

(9) “Researcher Information” collectively means the Account Information, Basic Information, and Research Results Information regarding a Registered Researcher.

(10) “Registration” (of information) means the new registration of information.

(11) “Management” (of information) means addition to, updating of, amendment to, modification of, deletion of, storing of, and setting as public or non-public and changes of those settings in relation to, registered information.

(12) “Registered Information” collectively means Researcher Information as well as any other information registered in the Services by a Registered User.

(13) “Public Information” means Registered Information that is to be made available to general users of researchmap.

(14) “Limitedly Available Researcher Information” means Registered Information that is to be made available only to Registered Users.

(15) “Non-Public Information” means Registered Information that is not to be disclosed to general users of researchmap or Registered Users.

(16) “Organizational Clerk” means a person who handles clerical work regarding the use of the Services in an Affiliated Organization.

(17) “Laws and Regulations” collectively means laws, orders, regulations, bylaws, conventions, indexes, notices, decrees, guidelines, and the like.

(18) “Researcher Blog” means a blog that is one of the Services that a Registered Researcher may use on the researchmap site.

(19) “Damage, Etc.” means any damage, loss, expense, and the like.

Article 2 Application

1. These Terms of Service apply to all acts regarding the use of the Services and to all relationships between the users of the Services and JST with respect to the use of the Services. Each user of the Services is deemed to have consented to these Terms of Service upon using the Services.

2. The Basic Terms of Service for researchmap apply to any matter not prescribed in these Terms of Service in relation to use of the Services and any general use of researchmap, including but not limited to use of the Services.

3. The separately prescribed Privacy Policy for researchmap applies to the handling and the like of personal information.

Article 3 Registered Users

1. Persons who may use the Services are limited to persons who fall under either of the following items:

(1) a Researcher or his or her agent; or

(2) an Affiliated Organization of a Researcher (however, actual use is to be conducted by an Organizational Clerk for the Affiliated Organization).

2. In order for a person falling under either of the items set forth in the preceding paragraph to use the Services, that person must conduct the prescribed application for use, receive allocation of an individual account or a corporate account, and complete user registration (a person who completes user registration is hereinafter referred to as a “Registered User”; of Registered Users, a Researcher who completes user registration is hereinafter referred to as a “Registered Researcher,” and an Affiliated Organization that completes user registration is hereinafter referred to as a “Registered Affiliated Organization”).

3. The scope of the Services that a Registered User may use differs depending on the classification of the Registered User.

Article 4 Researchers

1. Each person who falls under both “A” and “B” below (“Researchers”) may use the Services by performing the procedures for user registration prescribed in the following paragraph. Even if a person who falls under (1) or (2) of “A” and performs the procedures for user registration subsequently ceases to fall under (1) or (2), the person may continue to use the Services.

“A”: A person who falls under any of the following items

(1) A person who is affiliated with any research institution or educational institution in Japan

(2) A person who has Japanese nationality or a person who is a special permanent resident

(3) A person who does not fall under (1) or (2) above but has some involvement with Japan in relation to research activities or educational activities, such as a person who has fallen under (1) in the past, a person who has carried out collaborative research with a research institution in Japan, or a person who conducts research focusing on Japan

(4) Any other person who JST finds appropriate as a person who has some involvement with Japan

“B”: A person who falls under any of the following items

(1) A person who is engaged in or participates in research activities or who supports such activities

(2) A person who is engaged in educational activities

(3) Any other person JST finds appropriate as a person engaged in research activities or educational activities

2. In order for a Researcher to use the Services, the Researcher must conduct the prescribed application for use, receive allocation of an individual account, and complete user registration. The Researcher must provide in the procedures for user registration his or her name, his or her email address, the name of his or her Affiliated Organization, and other information required by JST. Each Researcher who is a member of ReaD (meaning a Researcher whose information is registered in the “ReaD” web-based service provided by JST in the past and who has not logged into researchmap after the transition to researchmap) will be deemed a Registered Researcher.

3. In the Services, a Registered Researcher may conduct Registration and Management of his or her Researcher Information and use other services incidental thereto. The scope of the Services that may be used differs depending on a Researcher’s classification. Details in this regard will be separately prescribed in user manuals.

Article 5 Agents for Registered Researchers

1. A Registered Researcher may appoint an agent and cause that agent to conduct Registration and Management of the Registered Researcher’s Researcher Information on the Registered Researcher’s behalf.

2. If an agent himself or herself is a Registered Researcher, then agent authority will be granted to his or her account as a Registered Researcher, and if an agent himself or herself is not a Registered Researcher, then the agent must conduct the prescribed application for use, receive allocation of an individual account, and complete user registration. The agent must provide in the procedures for user registration his or her name, his or her email address, the name of his or her Affiliated Organization, and other information required by JST.

3. The scope of an agent’s agent authority may be set without restraint within the scope of the Services that may be used by the Registered Researcher who appointed the agent, and the agent is to conduct Registration and Management of Researcher Information within that scope based on the agent authority granted by the Registered Researcher and on behalf of the Registered Researcher.

4. A Registered Researcher is to conduct appointment of an agent and setting of the scope of the agent’s agent authority at the Registered Researcher’s own responsibility and will assume full responsibility for any act of that agent with respect to use of the Services.

Article 6 Affiliated Organizations and Organizational Clerks

1. Each Affiliated Organization may use the Services by performing the procedures for user registration prescribed in the following paragraph.

2. In order for an Affiliated Organization to use the Services, the Affiliated Organization must conduct the prescribed application for use, receive allocation of a corporate account, and complete user registration.

3. In the Services, a Registered Affiliated Organization may collectively conduct Registration and Management of Researcher Information regarding Researchers of that organization (“Bulk Registration and Management”), edit the information of that organization, and use the services incidental thereto. Details in this regard will be separately prescribed in user manuals.

4. A Registered Affiliated Organization is to appoint an Organizational Clerk and cause the Organizational Clerk to handle the clerical work regarding the use of the Services.

5. Each Registered Affiliated Organization is to appoint an Organizational Clerk at the Registered Affiliated Organization’s own responsibility and will assume full responsibility for any act of that Organizational Clerk with respect to use of the Services.

Article 7 Bulk Registration and Management

1. In order for an Affiliated Organization to perform Bulk Registration and Management of Researcher Information for that organization’s Researchers, the Affiliated Organization must obtain necessary prior consent from each of the Researchers in question in relation to the following matters: (i) Registration and Management of Researcher Information for each of the Researchers that is in the possession of the Affiliated Organization to be conducted in accordance with the provisions of these Terms of Service; and (ii) reflection into the Affiliated Organization’s database of the registered Researcher Information for each of the Researchers and utilization thereof for analysis, evaluation, or the like. However, the specific content and scope of the consent that the Affiliated Organization needs to obtain from each of the Researchers must be determined at the Affiliated Organization’s own responsibility based on the purposes, modes, and the like of utilization of Researcher Information in the Affiliated Organization. Each Affiliated Organization warrants to JST that, upon conducting Bulk Registration and Management of Researcher Information for the organization’s Researchers, the Affiliated Organization has lawfully and appropriately obtained necessary consent from each of the Researchers in question.

2. Each Affiliated Organization is, in advance, to cause Researchers whose Registration of Researcher Information is collectively performed by the Affiliated Organization to be aware that (i) those Researchers will be Registered Researchers, (ii) these Terms of Service will apply to use of the Services, and (iii) it is necessary to comply with these Terms of Service.

3. If a Researcher wishes to use the Services but does not wish to be subject to Bulk Registration and Management by his or her Affiliated Organization, the Researcher must conduct Registration and Management of his or her own Researcher Information after completing by himself or herself the user registration prescribed in Article 4, paragraph 2. Even if a Researcher gives his or her Affiliated Organization the consent to Bulk Registration and Management prescribed in paragraph 1 of this Article, he or she will not be precluded from conducting Registration and Management of his or her own Researcher Information by himself or herself.

Article 8 Handling, etc. of disclosure and nondisclosure of Researcher Information

Each Registered User may conduct Registration of Researcher Information subject to Registration by choosing the Researcher Information to be any of Public Information, Limitedly Available Researcher Information, or Non-Public Information; however, from among the Basic Information for a Registered Researcher, Registration of the Registered Researcher’s name, Affiliated Organization, department, and profile must be conducted as Public Information. Account Information will automatically be Non-Public Information. Even if Researcher Information is registered as Limitedly Available Researcher Information or Non-Public Information, it might be made available to the public or provided to a third party in accordance with these Terms of Service or Laws and Regulations. Details in this regard will be separately prescribed in the Privacy Policy for researchmap.

Article 9 Management of Account Information

1. Each Registered User must, at the Registered User’s own responsibility, keep confidential and manage the login ID and password the Registered User obtains by receiving allocation of an account during user registration for the Services and must not lend these to another person or allow another person to use these.

2. JST may deem any use of a login ID and password of a Registered User to be use by the Registered User in question.

3. Each Registered User assumes full responsibility for all the results that occur in connection with the use of that Registered User’s login ID or password to access the Services.

4. If a Registered User becomes aware of, or suspects, any unauthorized use of the Registered User’s own login ID or password, the Registered User is to promptly notify JST and follow the instructions of JST.

Article 10 Pledge

Each Registered User pledges to JST the following matters with respect to use of the Services:

(1) to use the Services only for the purpose of research or education, and to forgo use of the Services for the purpose of making profit, such as promotion or sale of products, and any other purpose that does not conform to the purposes of the provision of researchmap;

(2) to forgo receipt of consideration through use of the Services;

(3) to use only the interface provided by JST, or whose use is allowed by JST, to access the Services, and to forgo committing unauthorized access and any act that disrupts the operation of the Services; and

(4) to forgo transferring or lending the right to use the Services.

Article 11 Use, etc. of Registered Information

JST may conduct use, etc. of Registered Information as prescribed in the following items, and each Registered User consents thereto.

(1) Use of Registered Information (including Limitedly Available Researcher Information and Non-Public Information) in order to operate the Services, improve the quality of the Services, and otherwise contribute to the business operations of JST

(2) Provision of Registered Information (including Limitedly Available Researcher Information and Non-Public Information) in some cases to a third party subject to the provisions of the separately prescribed Privacy Policy for researchmap

Article 12 Amendment, etc. of Researcher Information by JST

1. JST may conduct Registration and Management of Researcher Information for Registered Researchers in the following manner:

(1) Registration and Management of Researcher Information based on information in the possession of JST or any other third party organization JST finds appropriate;

(2) Registration and Management of Research Results Information by the auto registration function for research results provided by the Services; and

(3) in a case where the information of a co-author is registered in the Researcher Information, Registration and Management of Research Results Information of the Registered Researchers based on the Research Results Information of the relevant co-author.

2. With respect to the Researcher Information for Registered Researchers, JST may conduct standardization of notation, aggregation of names, correction of errors or omissions, or any other modification or amendment equivalent thereto.

3. If JST considers it necessary to do so for the operation of the Services or management of researchmap systems, JST may amend (including change of the scope of public disclosure) or delete all or a part of the registered Researcher Information. In this case, JST is to inform the relevant Registered Researchers of the modification or deletion prior to, or without delay after, the amendment or deletion.

Article 13 Copyrighted work of a third party

1. If, in use of the Services, any Research Results Information, a “Researcher Blog,” or any other Registered Information for a Registered User includes a copyrighted work of a third party (including a co-author), the Registered User must conduct the Registration (including bulk Registration by an Affiliated Organization) of such information at the Registered User’s own responsibility after obtaining prior permission of the third party in question. If a Registered User receives any complaint from a third party or a dispute occurs between the Registered User and a third party, the Registered User is to resolve the complaint or dispute at the Registered User’s own responsibility and expense and is not to cause any inconvenience to JST.

2. Each Registered User (a) acknowledges that rights in the copyrighted work of a Researcher Blog of another Registered User or any other Registered Information of another Registered User belongs to the other Registered User or any other person who is the author of that copyrighted work and (b) must not use any such copyrighted work without permission, unless permitted by law.

Article 14 Handling of personal information

Each Registered User may not make any objection in relation to the handling by JST of the Registered User’s personal information, including information related to the Registered User’s agent, Registered Affiliated Organization, and the Organizational Clerk for that Registered Affiliated Organization, in accordance with the provisions of these Terms of Service, the Privacy Policy for researchmap, Laws and Regulations regarding personal information protection, and the Personal Information Protection Rules prescribed by JST.

Article 15 Acquisition and use of access information

JST will record in a server information regarding each Registered User’s access to the Services. Access information is to be handled in accordance with the provisions of Privacy Policy for researchmap, and JST will take necessary measures to prevent divulgence or loss of, or damage to, the acquired information and conduct any other appropriate Management of the acquired information.

Article 16 Termination, etc. of use of the Services by Registered Users

1. If a Registered User wishes to terminate the Registered User’s use of the Services, the Registered User must conduct the cancellation procedures prescribed by JST on the site for the Services or by sending an email or postal mail to JST.

2. If any of the following events occurs, JST may, without advance notice to Registered Users and at JST’s discretion, suspend any Registered User’s use of the Services (including the suspension of public disclosure of Registered Information in the Services) or terminate any Registered User’s use of the Services and take necessary measures therefor, such as removal of accounts or any other measures, and Registered Users may not make any objection thereto. JST will not in any way be liable for any damage incurred by Registered Users due to such measures.

(1) If a Registered User breaches any warranty set forth in Article 7, paragraph 1, any pledge set forth in Article 10, or any covenant set forth in Article 20, commits any of the prohibited matters set forth in Article 19, or otherwise breaches any of the provisions of these Terms of Service

(2) In addition to the events prescribed in the preceding item, if any other reasonable event occurs by which JST finds it inappropriate or difficult to allow a Registered User to continue the use the Services in the same manner as before

3. Except as otherwise provided for in these Terms of Service, if a Registered User terminates the Registered User’s use of the Services and the Registered User is a Registered Researcher, then JST is to remove the Researcher Information related to such Registered Researcher However, from among the Researcher Information for that Registered Researcher, JST may continue public disclosure of any researchmap Researcher Blog, bulletin board, cabinet, questionnaire, photo album, and general-purpose database and any information and video registered in FAQ.

4. Notwithstanding the provisions of the preceding paragraph, if a Registered Researcher dies, JST may manage the account of the Registered Researcher and continue public disclosure of the Researcher Information (however, limited to information made public by the Registered Researcher before his or her death).

5. Notwithstanding the provisions of the preceding two paragraphs, with respect to the handling of the continuation of public disclosure of the information prescribed in the preceding two paragraphs, if the relevant Registered Researcher, the heir of the relevant Registered Researcher, or the Affiliated Organization before the relevant Registered Researcher’s death requests termination of the public disclosure, then JST is to discontinue that disclosure.

Article 17 Suspension, interruption, termination, etc. of provision of the Services

1. If JST conducts maintenance or repairs on the Services or otherwise finds it necessary to do so, JST may suspend or interrupt the provision of all or part of the Services by giving prior notice. However, in unavoidable cases, including emergencies, JST may suspend or interrupt the provision of all or part of the Services without giving prior notice.

2. If JST finds it necessary to do so, JST may change the contents of the Services by giving prior notice. However, in unavoidable cases, including emergencies, JST may change the contents of the Services without giving prior notice and is to give notice regarding the changed contents after the change. If any amendment to these Terms of Service is necessary due to the change of contents of the Services, these Terms of Service are to be amended in accordance with the procedures prescribed in Article 22.

3. If JST finds it difficult to continue the Services due to unavoidable circumstances, JST may terminate the Services by giving prior notice.

Article 18 Exemption from liability

1. Each Registered User is to use the Services in all aspects at the Registered User’s own responsibility and judgment. In addition, each Registered User is, itself, himself, or herself or within the scope of the his or her agent’s agent authority, to perform Management of Registered Information for Registered Researchers at the Registered User’s sole responsibility.

2. JST makes no warranty regarding the truth, accuracy, appropriateness, usefulness, legality, safety, or recency of the Registered Information or any other matter involving the Registered Information. In addition, JST makes no warranty regarding the continuity, stability, or safety of the Services, including in relation to non-occurrence of failure, error, or malfunction in the systems of the Services.

3. JST will not in any way be liable for any Damage, Etc. or other harm incurred by a Registered User arising out of or in relation to any of the following matters:

(1) suspension, interruption, change, or termination of the Services;

(2) failure, error, malfunction, or the like concerning the systems of the Services or network communication; or

(3) unauthorized access, destruction, alteration, or the like of the systems of the Services.

4. Except for promises or warrants expressly made by JST in these Terms of Service, JST makes no promises or warranties with respect to the Services, including, but not limited to, in relation to the matters prescribed in each item of the preceding paragraph. Unless there is intent or gross negligence on the part of JST, if JST causes a Registered User any Damage, Etc. due to the breach of any promise or warranty prescribed in these Terms of Service, the scope of the Damage, Etc. compensated by JST will be limited to direct and ordinary Damage, Etc. actually incurred by the Registered User.

Article 19 Prohibitions

1. In addition to the prohibited acts prescribed in Article 4 of the Basic Terms of Service for researchmap, Registered Users must not commit any of the following acts in relation to the use of the Services:

(1) conducting Registration of information that is false or misleading, or posting or disseminating such information on a Researcher Blog or the like;

(2) making violent, threating, or discriminatory expressions, excessively controversial or aggressive expressions, obscene expressions, cruel expressions, expressions that slander others, expressions offensive to others, any other expressions that violate public order and morals, or the like (including posting or disseminating information including any of these expressions or the like on a Researcher Blog or the like);

(3) impersonating another’s identity, using the Services by pretending to have authority to represent or act on behalf of others that is not granted in fact, pretending to have qualification or experience that one does not have in fact, or misrepresenting to the effect that one is in an alliance or a cooperative relationship with other persons or organizations;

(4) using the ID and password of another user, holding of multiple accounts by one person, or holding of one account by multiple persons jointly (except for cases where JST specifically permits);

(5) disclosing or divulging to a third party Limitedly Available Researcher Information for other Registered Users or information that contains an invention or idea that is unpublished or not publicly known or any other confidential matter;

(6) treating a specific Registered User differently from other Registered Users without reasonable grounds (including, but not limited to, procedures for invitation or withdrawal in the community); and

(7) any other act JST reasonably considers inappropriate

2. JST, at its discretion, may modify, amend, delete, make relevant Registered Information not available to the public, or take any other measures provided for in Article 16, paragraph 2 without advance notice to the relevant Registered User if the Registered Information contains contents that actually, or are suspected to, infringe the rights of JST or others, damage the reputation of or trust in JST or others, or violate Laws and Regulations, these Terms of Service, other rules and regulations of JST, or the public order and morals (including in a case where public organizations or experts (which means national or local governmental bodies, bodies whose reliability is confirmed as set forth in guidelines for the Act on the Limitation of Liability of Specified Telecommunications Service Providers for Damages and the Right to Demand Disclosure of Sender Identification Information, Internet Hotline Center, lawyers, or the like) point out or express opinions to that effect), and Registered Users may not make any objection thereto. JST will not in any way be liable for any damage incurred by a Registered User due to such measures.

Article 20 Covenants

1. Each Registered User covenants that it, he, or she, at present, does not, and will not in the future as well, fall under an organized crime group, an organized crime group member, a person who has been a member of an organized crime group within the last 5 years, an associate member of an organized crime group, a company related to an organized crime group, a corporate racketeer (sokaiya), a group engaging in criminal activities under the pretext of conducting social campaigns (shakaiundo tou hyoubou goro), a crime group specializing in intellectual crimes (tokushu chino boryoku shudan), an organization that might, as a group or habitually, assist in the conduct of illegal activities, a constituent member of such an organization, or a person considered to be similar thereto (an “Anti-Social Force”).

2. Each Registered User covenants that it, he, or she, at present, does not, and will not in the future as well, have any of the following relationships with an Anti-Social Force:

(1) a relationship whereby it is recognized that the management of the Registered User is controlled by an Anti-Social Force;

(2) a relationship whereby it is recognized that an Anti-Social Force is substantially involved in the Registered User’s management;

(3) a relationship whereby it is recognized that the Registered User is unlawfully using an Anti-Social Force, including for the purpose of acquiring unlawful gains for itself or a third party or for causing damage to a third party;

(4) a relationship whereby it is recognized that the Registered User is involved with an Anti-Social Force, including by providing funds or other items or providing services thereto; or

(5) a relationship whereby the Registered User’s officers or other persons who are substantially involved in the Registered User’s management have a relationship with an Anti-Social Force that is socially reprehensible.

Article 21 Language

These Terms of Service are to be prepared in the Japanese language. However, JST may prepare translations of these Terms of Service in languages other than Japanese for the convenience of the Registered Users. If any discrepancy arises between these Terms of Service and the translation thereof, the Terms of Service in Japanese will prevail.

Article 22 Amendment of these Terms of Service

1. When JST reasonably considers it necessary to do so, JST may amend these Terms of Service by stipulating an effective day for that amendment.

2. In the case referred to in the preceding paragraph, JST will notify the users in relation to the amended Terms of Service by announcing it on the Services or by other means JST finds reasonable.

3. If a Registered User does not consent to an amendment to these Terms of Service, the Registered User is to terminate the Registered User’s use of the Services. If the Registered User uses the Services after the effective day of that amendment, it will be deemed that the Registered User has consented to the amended Terms of Service.

Article 23 Compensation for damage, etc.

1. If a Registered User causes JST any Damage, Etc. regarding the use of the Services, the Registered User must compensate JST for that Damage, Etc.

2. If a Registered User receives a complaint from a third party (including any other Registered User) or a dispute occurs between the Registered User and a third party in relation to Researcher Information or other use of the Services, the Registered User is to resolve it at the Registered User’s own responsibility and expense and must compensate JST for any Damage, Etc. incurred by JST due to any claim received by JST from the third party.

Article 24 Governing Law and Jurisdiction

These Terms of Service are governed by, and to be construed in accordance with, the laws of Japan. Any disputes arising between JST and any Registered User in relation to the Services will be subject to the exclusive jurisdiction of Tokyo District Court as the court of first instance.

Supplementary provisions : Terms of Service for Registered Users of researchmap come into effect as of July 28, 2025.

※On this page, there are the “Privacy Policy for researchmap” and the “researchmap Global Privacy Policy”. Users residing or located within Japan should refer to the “Privacy Policy for researchmap”. Users residing or located outside Japan should scroll down and refer to the “researchmap Global Privacy Policy”.

Privacy Policy for researchmap

1. Basic Approach

The Japan Science and Technology Agency (“JST”) operates “researchmap,” a web-based service aimed at collection and public disclosure of the information on the Researchers and offering a place for Researchers to provide information or communicate with each other (the “Services”). Through the operation of the Services, JST might obtain Personal Information (defined below) and Personal Data (defined below) of users who use the Services (including the services for registered users and the Web API service; such users include, but are not limited to, individual researchers and organizations using the Services, such as universities and research institutions; collectively, “Users”), provide information that contains Personal Data for viewing by third parties, and provide such information to third parties, including other Users.
Therefore, in handling Personal Information and Personal Data, JST will comply with relevant laws and regulations, establish this privacy policy as follows (this “Privacy Policy”), and appropriately handle Personal Information and Personal Data pursuant to this Privacy Policy within the scope prescribed in “5. Purpose of Use of Personal Information”.
Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy are as defined in the Act on the Protection of Personal Information (Act No. 57 of 2003; the “Personal Information Protection Act”), the Basic Terms of Service for “researchmap”, the Terms of Service for Registered Users of researchmap, and the Terms of Service for the researchmap Web API.
If a User intends to use the Services (including applications for provision of data to the Services and for use of the Services), the User is requested to thoroughly read to the end of this Privacy Policy and consent to this Privacy Policy. If a User is unable to consent to this Privacy Policy, then the application from the identifiable person in question, or the organization using the Services, for the provision of data to the Services or for using data will not be accepted. Therefore, please understand that without this consent, the User might not be able to use a part of the Services.

2. Compliance with Relevant Laws and Regulations

In operating the Services, JST will comply with the Personal Information Protection Act, the Personal Information Protection Regulations established by JST, and this Privacy Policy and will lawfully and properly handle Personal Information.

3. Definitions of Personal Information and Personal Data

(1) In this Privacy Policy, “Personal Information” means information related to a living individual and that falls under any of the following:

i. information that can identify a specific individual by name, address, date of birth, sex, occupation, phone number, email address, or other descriptions included in such information;

ii. information that cannot be used by itself to identify a specific individual, but can be easily collated with other information to identify a specific individual; and

iii. information that includes an individual identification code (defined in Article 2, Paragraph 2 of the Personal Information Protection Act).

(2) In this Privacy Policy, “Personal Data” means Personal Information compiled in a personal information database or the equivalent (defined in Article 16, Paragraph 1 of the Personal Information Protection Act).

4. Scope of Personal Information to be Obtained

In the Services, when accepting applications for providing and for using data, JST will obtain the following Personal Information from the User in question (including applicants applying to provide and use data) in a lawful and proper manner. The information obtained will be recorded and subject to Management in a server managed by JST located in Japan.

Information obtained from Researchers or agents of Researchers (excluding organizations using the Services)

i. Each of the following that is entered into the researchmap system: name; Affiliated Organization; department; date of birth; title; position; email address; identifiers, such as researcher number and link identifiers; and Research Results Information, such as papers and presentations at academic conferences

ii. Other Personal Information designated by JST that is incidental to i. above

Information obtained from organizations using the Services

i. Each of the following that is entered into or stated in the researchmap system: name, Affiliated Organization, department, title, position, email address, phone number, and IP address of members or the like of the organization using the Services; and Personal Information related to the system development company that the organization using the Services is using

ii. Other Personal Information designated by JST that is incidental to i. above

5. Purpose of Use of Personal Information

In operating the Services, JST will obtain and use the Personal Information of each User within the scope of the following purposes of use (except in cases where the purpose of use is considered obvious from the context of obtainment), and except where consent of the User is obtained or where permitted by law or regulation, JST will not use such Personal Information for other purposes:

i. for identification, registration, and authentication of the User;

ii. for operating the Services, supporting Users, and servicing;

iii. for notifying Users of any matters necessary for the operation of the Services;

iv. for distributing, by email or other means, information regarding the Services and other information regarding JST, administrative agencies, and incorporated administrative agencies;

v. for handling inquiries from Users;

vi. for suggesting to Users services by JST, including the Services, by analyzing browsing and participation histories of Users and other information;

vii. for statistical processing of access information obtained and publication of statistical results;

viii. for conducting questionnaires regarding the Services;

ix. for research, analysis, or other assessment and improvement of the Services;

x. for responding to any violation of terms of service pertaining to the Services or other terms prescribed by JST, and for research, detection, and prevention of unauthorized use of the Services;

xi. for making notifications regarding amendments to this Privacy Policy;

xii. for maintaining services or functions provided by the Services, such as managing and making public the research achievements of Researchers who are Users;

xiii. for collection and analysis of research achievements of Researchers who are Users;

xiv. for publication on J-GLOBAL operated by JST; and

xv. For provision to third parties pursuant to this Privacy Policy (for details, please refer to 6. below).

6. Provision of Personal Data to Third Parties

(1) JST might, within the scope necessary for the operation of the Services (however, that scope is limited to the purposes of use prescribed in 5. above and the purposes of use listed below) provide Personal Data that it obtains from Users to the following, and each User consents to such provision in advance: administrative agencies, such as the Cabinet Office; research institutions, such as the National Institute of Informatics and universities; and juridical persons, such as incorporated administrative agencies, including the Japan Society for the Promotion of Science.

i. For planning, drafting, and implementation in order to improve projects conducted by the national government body or incorporated administrative agencies, and investigation, analysis, research, and the like for such purpose

ii. For providing links from the Database of Grants-in-Aid for Scientific Research (KAKEN) and KAKENHI (Grants-in-Aid for Scientific Research) Electronic Application System

iii. For providing Research Results Information based on a request from the research representative of a research project that a registered Researcher of the Services is participating in, for the purpose of preparing materials for project applications and reporting on the Cross-Ministerial Research and Development Management System (e-Rad)

iv. For academic research, preparation of lists of Researchers, and for research and analysis for the purpose of evaluation of institutions and evaluation of Researchers at research institutions, such as universities

(2) Information provided to third parties through the Web API service that is incidental to the Services might contain the Personal Data of Users, and Users consent to such provision in advance.

(3) In operating the Services, JST will not provide the Personal Data of Users to third parties (excluding contractors) other than in the cases listed in (1) and (2) above, in addition to cases that fall under any of the following:

i. when prior consent of the identifiable person is obtained;

ii. when provision of Personal Data is required pursuant to laws and regulations;

iii. when provision of Personal Data is necessary for the protection of human life, body, or property and it is difficult to obtain the identifiable person’s consent;

iv. when provision of Personal Data is especially necessary for improving public health or promoting the sound growth of children and it is difficult to obtain the identifiable person’s consent; or

v. when provision of Personal Data is necessary for cooperation with a national or local government body, or any party delegated by either a national or local government body, in order to execute affairs prescribed by laws and regulations and obtaining the identifiable person’s consent is likely to impede the execution of those affairs.

7. Acquisition of Access Logs and Use of Traffic Analysis Tools, etc.

(1) Acquisition of Access Logs
JST will record information on each User on a server as access logs for the Services. Access logs include the domain name and the IP addresses of the User, types of browsers the User uses, access dates and times, and other information, but does not include any information that can be used to identify an individual.
Access logs will be used for the purpose of maintenance and management of the Services or statistical analysis of the status of use of the System, and will not be used for other purposes.

(2) Use of Cookies
In the Services, JST might use Cookies in relation to Users for the purpose of confirming authentication information of Users, analysis of status of use, and effective information distribution on the web. Cookies are merely used to distinguish connection devices, such as computers, and do not include any information that can be used to identify an individual. A User may refuse the use of Cookies; however, settings for refusal of Cookies differ depending on the browser that a User uses. A User can check specific settings regarding Cookies from the “HELP” menu of the browser that the User is using. If a User chooses to refuse all Cookies in the User’s configuration setting, the User might experience some restrictions, such as all or part of the Services becoming unavailable when using various services on the Internet.

(3) Use of Google Analytics
The Services enable researchers to use Google Analytics, a service provided by Google LLC, in order to allow Researchers to ascertain the status of visits to “My portal” (webpages for individual Researchers). If a User uses Google Analytics on the Services, Google LLC will collect, record, and analyze the history of visits to the User’s “My Portal” based on Cookies issued by the Services. Researchers will be able to receive the results of such analysis from Google LLC and assess the status of visits to the User’s “My portal” website.
Information on Users collected, recorded, and analyzed by Google Analytics does not contain any information that can be used to identify a specific individual. Such information will be managed by Google LLC in accordance with the privacy policy of Google LLC.
A User may suspend the collection of the User’s information through the Services’ use of Google Analytics by disabling Google Analytics in the add-on settings on the User’s browser. It is possible to disable Google Analytics by downloading and installing the “Google Analytics Opt-Out Add-on” from the Google LLC Opt-Out Add-on Download Page and changing the add-on settings in one’s browser. If a User disables Google Analytics, Google Analytics will also be disabled on websites other than “My portal” that the User visits; however, the User can activate Google Analytics again by resetting the User’s browser add-on settings. For explanations on the terms of service of Google Analytics, please access Google Analytics’ website. For explanations on the privacy policy of Google LLC, please access Google LLC’s website.

Terms of Use of Google Analytics
https://marketingplatform.google.com/about/analytics/terms/us/
Google Privacy Policy
https://policies.google.com/privacy?hl=en
Google Analytics Opt-out Add-on
https://tools.google.com/dlpage/gaoptout?hl=en

8. Matters Related to Safety Management Measures

JST has established “Personal Information Protection Regulations” and, in operating the Services, will implement necessary and appropriate safety management measures for the Management of Personal Data and access logs of the Users as follows:

i. JST will endeavor to conduct appropriate Management of Personal Information by conducting education and awareness activities targeting all officers and employees and by appointing a person in charge in each department that handles Personal Information;

ii. JST will endeavor to maintain the security of JST websites and the like in order to prevent unauthorized access to, or divulgence, loss, damage, or the like in relation to, Personal Information; and

iii. JST will execute with contractors service agreements that contain confidentiality provisions, will endeavor to cause those contractors to appropriately handle and protect Personal Information, and will strive to prevent divulgence, subsequent provision or disclosure to third parties, or any use outside the scope of the purposes of use prescribed in 5. above.

9. Requests for Disclosure, etc.

In operating the Services, if JST receives from a User a request for disclosure, correction, supplementation, deletion, suspension of use, suspension of third party provision, or the like in relation to retained Personal Data, JST will, after confirming that the User who made the request is the identifiable person in accordance with designated procedures, promptly respond to such request. However, JST might not disclose the Personal Data in question in cases that fall under any of the following items:

i. if disclosing the Personal Data is likely to harm the life, body, property, or other rights or interests of the identifiable person or a third party;

ii. if disclosing the Personal Data is likely to materially impede the proper execution of JST’s operations; or

iii. if disclosing the Personal Data will violate laws or regulations.

If you have any questions regarding this Privacy Policy or would like to exercise your rights, please check the following webpage and contact the inquiry desk stated in 10. below:

Guide to Using the Procedures for Requesting Disclosure, etc. Based on the Personal Information Protection Act
https://www.jst.go.jp/kojin/riyou.html

10. Inquiry Desk (Personal Data manager)

For any inquiries regarding the handling of Personal Data by the Services, please contact the team in charge below:

11. Information on Business Handling Personal Information

JST’s name, address, and other information are as stated on the following website:

Japan Science and Technology Agency (https://www.jst.go.jp/EN/about/)

12. Amendment to this Privacy Policy

JST may review this Privacy Policy from time to time and amend this Privacy Policy as necessary. In such a case, JST will provide notification regarding such amendments on the Services in advance.

The amended Privacy Policy will come into effect on the date of application separately prescribed by JST.

※This Privacy Policy applies to users residing/located outside of Japan. Users residing/located in Japan should refer to researchmap “Privacy Policy for researchmap” which is listed above.

researchmap Global Privacy Policy

The Japan Science and Technology Agency (“JST,” “we,” or “our”) has set out matters regarding the processing of the personal data (including personal information prescribed in Japan’s Act on the Protection of Personal Information) we obtain in relation to “researchmap” (the “Service”) as follows.

The following country-specific exhibits may also apply to you depending on the region in which you reside or are located, so please refer to the relevant country-specific exhibit as well. If the body of the researchmap Global Privacy Policy (this “Privacy Policy”) conflicts with an exhibit, the exhibit will prevail to the extent that such conflict exists.

• Exhibit: EEA (European Economic Area) and the U.K.

1. Categories of personal data that JST processes

JST processes the following personal data and other such personal data necessary to achieve “2. Purposes of processing personal data.”

(1) Personal data about the researcher

• Name, email address, date of birth, gender, affiliation, job title, and other personal data about the researcher.

(2) Personal data concerning the person in charge of the researcher’s institution

• Name, email address, affiliation, department, job title, phone number, and other Personal data concerning the person in charge of the researcher’s institution.

(3) Personal data concerning the researcher’s representative

• Name, email address, date of birth, gender, affiliation, and other personal data concerning the researcher’s representative.

(4) Personal data imported from external databases

• Performance information (name, affiliation, etc.)

(5) Personal data concerning all users, including visitors

• Domain name, IP address, and access information of pages that were viewed

(6) Personal data of third parties included in postings to the Service (e.g., Researcher blogs)

2. Purposes of processing personal data

The purposes of processing the personal data that JST processes with respect to the Service are as follows:

• for identification, registration, and authentication of the user’s identity;
• to operate the Service, support users, and provide after service;
• to notify users of matters necessary for the operation of this Service;
• to distribute information regarding this Service and other information regarding JST, administrative agencies, and independent administrative agencies via e-mail, etc. ;
• to respond to various inquiries from users;
• to propose JST’s services, including this Service, to users by analyzing their browsing history, participation history, etc. ;
• to statistically process the access information obtained and to disclose the statistical results;
• to conduct surveys related to this Service;
• to conduct surveys, analysis, and other analysis and improvements related to the Service;
• to investigate, detect, and prevent illegal use of the Service, and to respond to acts that violate the terms of service and other rules stipulated by JST;
• to notify you of changes to this policy;
• to maintain the services or functions provided by the Service, such as management and dissemination of the results of researchers who are users;
• to collect and analyze the performance of researchers who are users;
• to publish on the JST’s Global Links Center for Science and Technology (J-GLOBAL);
• to monitor any excessive or unauthorized use and to take measures in response when recovering from any system failures;
• to perform obligations under or exercise rights based on applicable laws; and
• for “6. Provision and cross-border transfer of personal data.”

3. Legal and other bases for processing

JST processes your personal data in accordance with the legal bases prescribed in applicable data protection regulations (such as the consent of the data subject, performing contractual obligations, legitimate interests, and compliance with laws and regulations).

The provision of personal data may be required for various reasons, such as being a statutory or contractual requirement or being a necessary condition for entering into a contract. If you do not provide us with your personal data despite the fact that the provision of your personal data is necessary, JST may not be able to provide you with the Service.

4. Retention period for personal data and related matters

JST keeps personal data accurate and up-to-date within the extent necessary for the achievement of the purposes of processing. However, JST shall retain personal data for a certain period of time as required by law, or until consent is withdrawn in the case of data processing based on the consent of the data subject, and delete the data promptly and securely after the expiration of such period. In addition, for legal requirements, security, protection needs, or other legitimate reasons, personal data may be retained after receiving a data subject’s request for erasure, provided that the data subject is notified and only for the necessary period of time. In addition, in order to decide the appropriate retention period for personal data, JST considers the following: the volume, nature, and confidentiality of the personal data; the potential risk of damage caused by unauthorized use or disclosure of the personal data; the purposes for which JST processes the personal data, and whether JST can achieve those purposes by other means; and applicable legal requirements. If JST no longer needs your personal data, JST will delete or anonymize your personal data, or if such measures are impracticable (for example, if your personal data has been stored in back-up archives), we will retain your personal data safely until its deletion becomes practicable and ensure that any new processing will not be conducted with respect to your personal data.

5. Sources of personal data

JST obtains your personal data directly from you (including in cases where personal data is obtained automatically). However, we may obtain your personal data indirectly from a third party in the following cases:

• when obtaining from website usage analysis service providers such as Google LLC;
• when information about the researcher is obtained through his/her institution;
• when information about the researcher is obtained through a representative of the researcher
• when information about the researcher is obtained through e-Rad (The Cross-Ministerial Research and Development Management System)
• when acquiring information about the researcher (researcher profile and performance information, such as name and affiliation) by importing information from external databases; when acquiring information about third parties contained in postings to the Service (researcher blogs, etc.); and
• any other cases where personal data is lawfully obtained from a third party (including public information).

6. Provision and cross-border transfer of personal data

(1) JST may provide personal data described in “1. Categories of personal data that JST processes” to the extent necessary for the operation of the Service (however, this is limited to the purposes of use described in “2. Purposes of processing personal data” and the purposes of use listed below) to the Cabinet Office and other government agencies, the National Institute of Informatics, research institutions such as universities, independent administrative agencies such as the Japan Society for the Promotion of Science, corporations such as the Central Medical Journal Publication Society, and private professional businesses.

(a) For planning, drafting, and implementation for the improvement of projects conducted by the national government and independent administrative agencies, and for surveys, analysis, and research related to these projects.

(b) To link from the Grants-in-Aid for Scientific Research Database KAKEN and the Grants-in-Aid for Scientific Research electronic application system.

(c) To provide performance information upon request from the principal investigator of a research project in which the registered researcher participates, for the purpose of preparing materials for a proposal application and reporting on e-Rad (The Cross-Ministerial Research and Development Management System), a common research and development system for all government ministries and agencies.

(d) For academic research at universities and other research institutions, to maintain a comprehensive list of researchers, and to conduct surveys and analyses for the purpose of institutional evaluation and researcher evaluation.

(2) JST provides the personal data stated in “1. Categories of personal data that JST processes” to a third party in the following cases in order to fulfill the purposes stated in “2. Purposes of processing personal data”:

• provision of the Service to its users;
• providing this Service to the National Institute of Informatics, which conducts the research and development of this Service.
• sharing of personal data to the service providers (including operating companies) we engage with in order to fulfil the purposes stated in “2. Purposes of processing personal data”;
• sharing of personal data that is required by laws or orders of governmental agencies and the like;
• sharing of personal data with a third party that is necessary for the protection of the life, person, or property of JST, the data subject, or a third party, and is permitted by applicable personal information protection laws;
• when we have the consent of the data subject; and
• any other case that is permitted by applicable data protection regulations.

(3) JST may transfer personal data to countries and regions to which transfer of personal data is necessary in order to fulfil the purposes stated in “2. Purposes of processing personal data.”

The users of this Service are located all over the world and it is not determined until the time of provision to which viewer located in which country the researcher’s information will be provided. Therefore, it is not possible to specify the country to which such information will be transferred, and information regarding the personal data protection system of the country to which the information will be transferred cannot be provided. However, reflecting on our service usage history, the primary foreign jurisdictions (excluding the UK and the EEA countries) that we anticipate receiving personal data, and the overview of their personal information protection systems (linked), are as follows:

The U.S., China, Switzerland, Taiwan, South Korea, India

Based on our records, most of the Service’s viewers who are assumed to be the recipients of personal data transfer are viewers in Japan.

7. Safety management measures

In order to prevent the loss, destruction, falsification, leaking, or the like of personal data, JST will take necessary and appropriate measures, including encryption of communications and database entries. We will also exercise necessary and appropriate supervision over our employees, contractors, and the like to protect personal data.

8. Your rights

You may be given rights under the applicable personal information protection laws of each country. For example, as far as the applicable personal data protection regulations of each country and region grant, you may have rights such as the following with respect to your personal data: right to access; right to rectification; right to erasure; right to restriction of processing; right to objection to processing; right to withdraw your consent (it may be granted if you have given your consent regarding the handling of personal data based on consent; however, your withdrawal of consent does not affect the lawfulness of the handling conducted based on your consent before its withdrawal); right to data portability; and right to not be subject to automated decision-making. If you wish to exercise these rights, please contact us at the email address stated in “9. Contact desk.”

9. Contact desk

For any inquiries regarding this Privacy Policy, please contact us at the email address below.

Japan Science and Technology Agency
Department for Information Infrastructure
researchmap contact
Location: 5-3, Yonbancho, Chiyoda-ku, Tokyo 102-8666 Japan
Contact Form: https://researchmap.jp/public/inquiry/inquiry

10. Cookies

Cookies and other technologies are used on the website of the Service, where permitted. A cookie is a technology used to identify the browser used to browse a website. If you prefer to avoid the use of cookies, you may refuse cookies for each website, or change the settings in your internet browser so that cookies are rejected, deleted, or deactivated.

The Service has a mechanism that enables researchers to use Google Analytics, a service provided by Google, to make it possible to understand the status of visits to their My Portal (each researcher’s webpage). When Google Analytics is used for the Service, Google will collect, record, and analyze users’ visit history to My Portal based on cookies issued by the Service. Researchers will receive the results of this analysis from Google in order to understand the usage status of the website.

User information collected, recorded, and analyzed by Google Analytics is managed by Google in accordance with its Privacy Policy.
You can also disable Google Analytics in your browser’s add-on settings to stop the collection of your information through the use of Google Analytics on the Service. To disable Google Analytics, you can download and install the “Google Analytics Opt-out Add-on” from the Google Opt-out Add-on download page and change the add-on settings in your browser. If you disable Google Analytics, Google Analytics will also be disabled on websites you visit other than this website, but you can also re-enable Google Analytics by reconfiguring your browser add-ons. For more information on how data is collected and processed by Google Analytics, please see below.
https://policies.google.com/technologies/partner-sites?hl=en

For an explanation of the Google Analytics Terms of Use, please visit the Google Analytics website, and for an explanation of Google’s privacy policy, please visit their website.
Google Analytics Terms of Service:
https://marketingplatform.google.com/about/analytics/terms/us/
Google’s Privacy Policy:
https://policies.google.com/privacy?hl=en
Google Analytics Opt-out Add-on:
https://tools.google.com/dlpage/gaoptout?hl=en

11. Amendments to this Privacy Policy

JST may amend this Privacy Policy without prior notice in order to seek more appropriate management or to take measures in response to revisions of related laws and regulations and the like.
In this case, JST will notify you by publishing the amended Privacy Policy without delay (or, if there is a method of notice that is required pursuant to applicable laws and regulations, we will act in accordance with such method), and after such notification, we will process personal data based on the amended Privacy Policy. However, if it is an amendment of content that requires your consent pursuant to applicable laws and regulations, JST will obtain your consent by a method designated by JST.

Established: July 28, 2025